Orkney & Shetland

Valuation Joint Board




How to Register as an Elector
With effect from the 19 September 2014 the way we register as an elector changes. The new system is called  Individual Electoral Registration. The new process aims to be quicker, more convenient and make the electoral register more secure.

How is the new system different?

How do I register under the new system?

If you move house from the 19 September 2014 you can now register online.

If you cannot register using the online registration system you will need to complete an Individual Registration form which will also require your date of birth and national insurance number. Please contact the office on the number below to obtain a form.

Why register?

There will be a Parliamentary General Election, elections on May 2015. If you are not on the register, you won't be able to vote.
Being on the register is proof of your identity and is often used by credit reference agencies, mortgage companies and banks to help prevent fraud.

How will I know if am registered under this new system?

Letters were issued in Orkney and Shetland informing you of how this new process affects you on 14/15 November 2014. We have matched our current electoral register against data held by the Department for Work and Pensions and also with our local Council Tax data. If you were matched against either of these data sources you will have received a letter confirming that you are registered to vote under the new system.
If we were unable to match you, you will have been sent an Invitation to Register which will ask you for your date of birth and your national insurance number.
Properties that do not have anyone registered will receive a Household Enquiry Form to collect the names of any residents that are eligible to register as an elector. Residents that are included on the Household form will then be sent an Invitation to Register.

Will I need to do anything?

Respond to the letter if you are asked to do so.
The letter will tell you if you are on the new register or if you need to take action. It will tell you what to do.

What happens if I do not respond?

A reminder form will be sent to any residents who do not respond to the Invitation to Register or the Household Enquiry Form. By law, we must also send a second reminder, followed by a personal visit in the autumn to all residents who do not register to vote under the new system.
If you do not complete your registration under the system in 2014 your registration will be carried forward to 2015.
If you are a postal or proxy voter you must register under the new system or you will automatically lose your postal or proxy vote.

Electoral Register

There are two versions of the Electoral Register and there are strict rules about who can see and use each version. For more details go to Electoral Registers

Change of Name

If your name has altered since you registered you can alter your details by completing a Change of Name Form which you can download, print off, complete and return to the relevant office address stated below.


For further information:

Orkney Office

Orkney and Shetland Valuation Joint Board
8 Broad Street
KW15 1NX


Tel No -   01856 876222
 Fax No - 01856 870949

Shetland Office

Orkney and Shetland Valuation Joint Board
20 Commercial Road


Tel No -   01595 745700
 Fax No - 01595 745710